Once the application has been submitted, UVA's Human Resources (HR) department will review the application. Processing will include verification to ensure the VATSIM PID number is valid and in good standing.
Submission of an application containing false information is grounds for rejection.
Applications are typically processed within forty-eight hours. Applicants will receive notification on the Join Page informing them of their pending, accepted or declined status.
All new pilots will be issued a temporary Pilot ID (PID) in the 9000 series. To become a permanent member pilots complete a simple flight review, known as Flight Review A (FR-A). There is no time limit for completing the FR-A, you could continue as a probationary pilot indefinitely. Once the FR-A is satisfactorily completed, you become a permanent member of UVA and are then authorized for access to larger aircraft and optional type rating checkrides.
Your Username for the Flight Room (Pilot Center) is your UVA Pilot ID (PID) number comprised of UAL and the four-digit number (e.g. UAL1234). Initially this will be a random PID in the 9000 range. Permanent PIDs are assigned based on the date joined, the earlier you join, the lower your number. It is your seniority number. Staff are assigned a low numbered three digit PID.
You select your password during application, and it can be changed at any time by logging into the Flight Room (Pilot Center) and selecting the Profile button.
Once accepted by UVA, the pilot should request membership in the UVA Discord server. There you can meet other pilots and discuss company issues.
A Discord primary ID has a specific format. The Discord nickname for the United Virtual channel will consist of the pilot's first and last name, a space, a hyphen, a space and the pilot's PID (i.e., John Smith - UAL1234). Note that there is a space before and after the hyphen.
When using the United Virtual facilities, as well as when flying online and registered as a UVA flight, all pilots are subject to company standards. Whether called manners, standards of conduct, or etiquette, a certain level of decorum is expected of UVA pilots.
The membership comprises a large group of pilots who came to UVA with varied backgrounds and perspectives. It encompasses literally everything from youngsters to seventy-year-old retirees, across the U.S. and from around the world. Also, while the majority of our members are native English speakers and writers, English is a second or third language with varying levels of fluency for a significant percentage of the membership. All are welcome at UVA.
United Virtual is committed to fair and equal treatment of all. Any person found harassing another member of the United Virtual community is subject to immediate dismissal.
We hold ourselves to a high standard of conduct and professionalism, both within the organization and the greater online flying community. We strive to provide an environment where everyone is treated with dignity and respect. Any reported occurrence of contrary behavior by our pilots (either online, in the forums, or in interchanges between UVA members) may result in suspension, loss of seniority (to include all logged hours), and/or dismissal from United Virtual.
Falsification of information, especially a name or email address with an attempt to hide or falsify one's identity, is grounds for immediate deletion of the offending account(s) and for being banned from UVA.
United Virtual's facilites exist to support the UVA community. It is for people who share a common love of aviation, flight simulation and United in particular. United Virtual recognizes every pilot's right to free speech; however the facilites are privately owned and conduct is defined by the community. Members' use of these services is provided solely at the discretion of United Virtual Airlines and may be modified or revoked at any time.
Every member must abide by the policies articulated in this code of conduct without question or reservation, violation of these standards may result in removal and/or modification of posts and threads by designated moderators and possible further disciplinary action by the Board of Directors.
United Virtual Airlines' forums are moderated as according to the community standards. These are not "open" forums where members have the right to post or say anything they wish.
Posts that are removed by forum moderators may be removed without comment or explanation. Posters who continue to re-post items that are considered outside of forum guidelines will be referred to the Board of Directors for further action.
Moderators have final say in all matters related to UVA forums. UVA will delete and remove all posts that are considered to be inflammatory, untruthful, insulting to other readers of the forum or otherwise outside of the desired tone and rules of the forum.
There is no credit available for flight hours transfer from virtual airlines, or other organizations.
All pilots are authorized to fly aircraft types based on the hours they have earned or have been credited and/or their ratings achieved.
Aircraft and Checkride Eligibility is detailed in the pilot's Flight Room (Pilot Center). Specifics about advancement, hours eligibility, flight reviews and checkrides are outlined in the Aircrew Flight Review and Rating Checkrides Procedures (AFRP) document and its supplement (AFRPS), both available from the Pilot Library.
No minimums, all eligible
Turboprop (T) and Regional Jets (R)
Without FR-A, without VATSIM hours credit;
No minimum hours
Narrow-body Jets (N)
restricted to introductory routes
Without FR-A, but with 500hr VATSIM initial credit
or With FR-A completed;
No minimum hours
Narrow-body jets (N)
FR-A required, 100 - 149 hours
Wide-body Class 1 Jets (W1)
FR-A required, 150 - 249 hours
Wide-body Class 2 Jets (W2)
FR-A required, 250 plus hours
Wide-body Class 3 Jets (W3)
E170 Rating (N)
Embraer EJets (E170x, E190x)
737 Rating (N)
|A320 Rating (N)||A319, A320, A321|
767 Rating (W1)
787 Rating (W2)
777 Rating (W2)
T, R, N Level
Trimotor, DC-3, CV-340, DC-4, DC-6, F-27,
EMB-120, MD-80, DC-9, 727, 737 Classic, JS41
Probationary pilots will be allowed to fly all Turboprop (T) & Regional Jets (R) aircraft routes.
In addition, they will also be granted 737, A32x and EJet Narrowbody Jets (N) aircraft privileges on a set of introductory routes. These routes are a subset of our general schedule, utilizing smaller regional airports, and generally shorter flights. But, this venue has some very interesting and challenging airports included, and some quite scenic flights.
All organized events will have at least one introductory narrowbody route to allow for immediate participation.
Probationary pilots who have more than 500 hours credit in their logbooks, whether obtained by VATSIM hours credit, or by accumulating hours as a probationary pilot with UVA, will be allowed to fly all N Level aircraft routes, even before an FR-A in flown.
To remain "current" a pilot must fly and file a Flight Report (FlightRep) at least once every thirty (30) days. New pilots are no exception; they must fly and file a FlightRep within fifteen (15) days of joining UVA.
Pilots that lapse in meeting currency will be subject to removal from the roster, with loss of status, ratings and hours. All pilots receive abundant and timely notices of their obligation in the Flight Room.
After ninety days membership, when a pilot is unable to remain current for a period, they may request a leave of absence.
This will be enforced by the flight reservation system. Your flight duty hours are listed in the Flight Room. This is subject to change by NOTAM.
Leaves of Absence (LOA) are available for up to a total of 90 days per calendar year. An LOA is requested directly in the Flight Room (Pilot Center). The LOA can be automatically terminated by the pilot at any time by reserving a flight, flying it and filing a Flight Report. If a FlightRep is not filed by the 90th day the pilot will be considered "inactive" and will be subject to removal (or retirement) from the active roster. Unused LOA days are not carried over to the next year.
Longer term LOAs may be requested from the Human Resources Division for active military service or other extenuating circumstances.
Should a senior pilot in good standing feel they can no longer maintain UVA currency, they may ask to be retired by contacting Human Resources or his Regional Manager. Should currency lapse for a pilot that is eligible for retirement, his account will be automatically set to retired status.
Once placed on the retired list, the pilot will no longer be required to maintain currency. The pilot will retain his original join date for seniority purposes, the logbook will remain populated, and all ratings will be preserved. They will still have access to the UVA forums and website.
To return to active status, a retired pilot only needs to reserve a flight, fly it, and file a flight report.
Retirements are conferred only on senior pilots, who have accumulated significant logbook time and/or higher rank (minimum 300 hours or at least a W1 rating).
Should a pilot fail to request an LOA, or exhausts their LOA time, and is not a senior pilot and eligible for retirement, and is dismissed more than twice for not maintaining flight currency, HR reserves the right to decline any future applications.
However, we do understand that in some instances there may valid mitigating real-world circumstances. HR is prepared to give consideration to such during the repplication process, and where applicable these should be noted in the reapplication comments.
While not mandatory, pilots are encouraged to fly online using the VATSIM network (www.vatsim.net). This enhances the realism and social aspects of flight simulation through interaction with controllers, other pilots, and your fellow United Virtual pilots.
When flying online, pilots are reminded that they are representing UVA to the online community and must strictly adhere to the UVA standards of conduct.
Regardless of it being a question of procedures or hardware/software setup, assistance is available from your Regional Manager and the Flight Training forums. In addition, materials are available from the UVA Pilot Library and VATSIM Pilot Resource Center.
Your last operations location is tracked by the system, but you are not obligated to depart from that location. At your option, you can relocate (deadhead) to a new airport to start a new flight. Both the Schedule and Destinations pages support that flexibility. Some pilots prefer to always depart from their last arrival point, and the system also supports this by having round trip routings at virtually every destination.
The Schedule page lists all of the available flights, and can be filtered to show specific airports or equipment.
The Destinations page is a unique UVA feature that allows you to explore all the possible destinations given a specific airport of departure, with a rich set of filters for type of flight, equipment, even the direction of flight or country for destination and whether or not you have flown through it before. Also a quick way to look up information for a given airport or airports by ICAO or IATA codes, or by city, or by airport name. You are even given the option to randomly select a flight from the specified routings. Also, you can invert the flight on the Schedule page before reserving it — so you can also think of this page as choosing a departure point, given a certain arrival airport, the inverse.
Finally, there is a provision for building an assigned (randomly or by selection) Flight Line. Flight lines consist of a number of flight legs linked together in a logical fashion, and intended for sequential completion by one crew. They may take from one, to several days to complete and can involve extended rest periods and overnight stays.
If the required equipment type is not present at the departure airport, an unreserved aircraft will be located, dispatched and repositioned, allowing the pilot to then reserve the flight.
Bidding for flights is not required, the choice from the available eligible flights is not dictated by pilot seniority. Also, reserving a flight does not block another pilot from reserving that same flight. That is obviously of critical importance when UVA is flying an event, where many pilots would be flying a given route at essentially the same time.
Pilots may reserve a flight at any time but are expected to complete the flight report within two days of the proposed reservation date, reservations not used within that time will be deleted. Pilots reserve a flight through their Flight Room (Pilot Center). A reservation consists of a departure point, destination, and aircraft type, once selected and reserved the pilot is eligible to complete the flight. There is one active reservation, five other reservations may also be preselected, these will be noted as "pending". Note that to reserve a flight, the pilot must meet the minimum pilot category requirements for the assigned aircraft equipment.
Once a flight is completed, a flight report (FlightRep) must be submitted to add the flight to your Logbook, and thereby to attain flight credit. There are two options for FlightRep submission: automatic submission by United Virtual's proprietary UVACARS Express software or manually through the Flight Room (Pilot Center), selecting the FlightRep option.
If filing manually, you will need to note flight data during the flight to FlightRep the flight. You will need the: Departure Gate, Pushback Time (defined as the Zulu time the parking brake is released prior to push back from the gate), Arrival Time (defined as the Zulu time the parking brake was applied once in position at the gate), Arrival Gate, and fuel quantity used, expressed in pounds of fuel.
Note that the arrival and departure times are submitted using the 24-hour military clock and will include all four digits (i.e., 0100 is 1 am, 1545 is 3:45 pm). The times to be submitted are the corresponding real world UTC (GMT) times, often spoken of as "zulu" time. For quick reference, the current zulu time is displayed on a number of the website pages.
Though United Virtual's system automatically tracks flight hours based on FlightReps, all pilots are encouraged to keep a personal logbook. This would be useful in reconstructing what occurred should there be a database disagreement, or if a FlightRep is not processed correctly.
Time Acceleration (TA) is permitted only on N Level flights and above. There is no practical need for TA on shorter flights, such as typically served by T & R Level aircraft.
If flying with active ATC, in all cases ATC clearance must be received before flying TA.
TA is for primary use during cruise. TA is not permitted during active flight segments, and in particular TA may not be used during departure, climb, descent/arrival and approach phases.
TA use must be notated in the flight report for each flight where it is used. Logbook flight reports through UVACARS, will automatically record use of TA.
Only the real time actually spent may be logged for the flight, there is no flight time credit for the excess accelerated virtual time.
In all instances the Flight Reservation process will cue you as to all the possible, and allowed, aircraft substitutions. Some of these are listed below.
Pilots may substitute for any aircraft type, with another that shares the same pilot type rating. For example, a 737-800 may be used where a 737-700 is scheduled, and a 757 may be used where a 767 is specified.
Pilots may also substitute for any aircraft type within a UVA type Level. For example, for a flight where a 737-700 is scheduled, an N (Narrow-body) Level aircraft, other N Level aircraft may be used, such as an A320 or E170.
As special provisions, pilots may substitute 777 aircraft on flights where a 767/757 is scheduled, and a 747 aircraft where a 777 is scheduled. Substitutions are also allowed with aircraft types that are no longer current at United, but are available as higher quality payware models and that have similar flight and mission characteristics - specifically the Q400 or JS41 for TurboProp aircraft, and the BAE146 for Regional Jet aircraft.
The pilot in command shall, before beginning a flight, become familiar with all available information concerning that flight.
This will consist of at least:
Throughout the world, there are numerous preferred routes used by the air traffic control system for traffic flow purposes. These routes are coordinated between various ATC/ATS agencies (centers, towers, etc.) to allow for smooth handover between facilities.
Preferred routes can be obtained from flight planners as well as various ARTCC or FIR websites. Failure to submit a preferred route in a filed flight plan may lead to a complicated rerouting to a preferred route when obtaining the IFR clearance prior to departure.
UVA has detailed standard operating procedures (SOP) outlined in the Flight Operations Manual (FOM). These should be studied and executed on every flight.
Proper fuel planning is critical to the safe and efficient completion of a flight. Too much fuel increases aircraft weight, fuel burn, and the cost of a flight. Too little fuel can obviously have disastrous consequences.
All United Virtual flights operate under Part 121 of the Federal Aviation Regulations (FARS) and are flown under Instrument Flight Rules (IFR). For flight safety purposes, UVA SOPS meet or exceed the minimum fuel reserves defined in the FARS.
Details for required fuel reserves are outlined in the FOM.
A thorough understanding of the route of flight will enhance situational awareness.
Pilots are encouraged to obtain and use airport taxi charts. At large airports with multiple taxiways, they are essential for safe navigation around the facility and may be required to complete a taxi clearance provided by a ground controller.
Navigation and approach charts are also critical when flying online. Jepp charts are available by subscription from Navigraph, but national issue charts may also be downloaded from numerous freeware sites on the Internet. VATSIM ARTCC/FIR websites typically provide approach and departure charts for the facilities they service.
We do not require that you fly your flight at the actual time, but you are free to adjust your flight simulator's time to match the scheduled departure time to enhance the realism of your flight simulation experience. But be careful in doing so, as it may confuse the simulated weather picture, depending on your source of weather.
As mentioned in the flight planning section, use of real weather through the "real world weather" functionality in your flight simulator or any of the various add-on programs will enhance your flight.
Flight plans for on-line flights can be submitted either through the VATSIM web page, various VATSIM ARTCC/FIR web pages, or the pilot client program (eg. vPilot). Plans should generally be submitted no later than fifteen (15) minutes prior to expected departure time.
When submitting a flight plan to the VATSIM Network, the following guidance is provided. If using our dispatch/SimBrief, most of the fields will be populated for you.
For communications, the proper way to identify yourself is with UNITED, followed by your filed flight number, for example UNITED 1278. The number may be your UVA PID, or at your option the flight number of the flight from our database. When flying regional routes, or code-share flights, you may use the respective airline callsign.
When participating in VA events, you must use your UVA PID for the flight number.
Most ATC facilities are also voice capable. The VATSIM network pilot clients all support voice communications. Their specific sites as well as the VATSIM assistance forums provide guidance on configuring the software for voice communications. Voice communications are easier to conduct while flying the aircraft and enhance the flight simulation experience.
When not talking to ATC, all United Virtual pilots are encouraged to come up on the company channel and talk to other airborne UVA flights. United Virtual has a dedicated Discord server for this purpose. Instructions on how to get online with Discord is in the Operations | Discord page.
UVA employs software called "UVACARS Express" (UX) to simulate the ACARS units installed on real United aircraft. The software download, installation instructions, and an operations guide is available on the Operations menu.
We require all pilots to demonstrate professional and courteous behavior while on the VATSIM network. Be respectful to Air Traffic Controllers and other pilots. We must live up to the highest standards of professionalism set by real world United Airlines. Any reported occurrence of inappropriate behavior may result in immediate suspension of a pilot with loss of seniority and all logged hours and even a permanent ban from membership at our UVA.
We expect all company pilots to fly in a professional and courteous manner.