New Pilot Application

Online Application

After reading through the following, and confirming the acknowledgements, you will be taken to an application form for UVA membership. Turnaround for applications is typically a day or two. Occasionally membership slots may run out, and then the wait will be somewhat longer.

You can follow the progress of your application by reviewing the UVA Hiring Status box on this page, referencing your initials and assigned Pilot ID. You will also get a notice by email. Once you are approved, don't delay, you can log in and get to work!


  • You must be at least sixteen (16) years of age.
  • You must have a licensed copy of Flight Simulator software: FS9, FSX, P3D, FS2020 or XPlane.
  • You can be running any operating system: MS Windows, MAC or linux.
  • You must be registered with VATSIM, and be a member in good standing.
  • You must supply an active and monitored email address.
  • You will be required to maintain flight currency to remain a member.
  • You must not have had more than two prior dismissals for currency inactivity.
  • You agree to be bound by the regulations in the Operations Manual, the Standard Operating Procedures and the NOTAMs, and agree to our Privacy Policy.

Privacy Policy

Please review our Privacy Policy. Ensure that you agree with our Privacy Policy before proceeding. If you do not agree with our Privacy Policy, you cannot participate in our operations.


Although you are not required to fly your flights online, a VATSIM membership in good standing is required for UVA membership. Without one, your application will be immediately rejected.

If you don't have one, please visit VATSIM to obtain a free VATSIM ID prior to starting the application.

For applicants new to VATSIM, note that you must now also complete the VATSIM Member Orientation Training and Exam for full registration. The exam is a short, open book, multiple choice test, it will confer you with a VATSIM "P0" rating. Details will be forwarded in the VATSIM application materials. Prior VATSIM members are grandfathered for the "P0" Rating.

VATSIM hours credit

To accelerate your UVA career, on initial application, flight logbook credit will be given for up to one thousand (1000) verified VATSIM flight hours, on a 1:1 basis.

Other Virtual Airlines hours transfer

UVA does not offer credit for hours flown at other virtual airlines, except as allowed under VATSIM hours.

Training Support Platforms

Training support by optional Flight Reviews and Checkrides is supported for pilots who fly using Prepar3D, FS2020, X‑Plane and FSX Steam, and legacy MSFS FSX and FS2004 (FS9), and regardless of the operating system.

Email account

A Valid Email Address is a requirement for application, and for membership. You are required to maintain an up to date email address in your account profile at all times.

Pilots will periodically receive notices regarding the status of their membership, which may require a reply to prevent them from being deleted from the UVA roster. If you do not monitor the provided email address, you could hazard the loss of your rank, seniority, and all hours flown.


SPAM, and now SPAM filters are the bane of our existence. You may need to periodically review your SPAM filtering systems, to ensure that our adminstrative emails are not being redirected.


All pilots are required to fly regularly to keep up currency and maintain their UVA membership. Regular active pilots are required to fly at least one flight every thirty days. You will receive clear reminder notices if you are falling short of the expected standard. Pilots that do not remain current, will be deleted from the Roster.

After ninety (90) days of UVA membership, up to ninety (90) days Leave of Absence (per calendar year) is available. This is accessed through your Flight Room (Pilot's Center), and can be taken as a block or as smaller blocks as required. In exceptional circumstances (eg. active Military Duty), special Leave of Absence may be granted by HR on a case by case basis.


All new pilots will be issued Pilot IDs in the 9000 series, which denotes you as a Probationary pilot. As a new hire pilot, if you do not fly your first flight and send in a flight report (FlightRep) within fifteen days of joining, you will be automatically deleted from our roster.

To gain Permanent Pilot status you will need to participate in a short tutorial flight, dubbed the FR-A, that will familiarize you with our operations. There is no time limit to flying that initial Flight Review, and while remaining a probationary pilot you can continue to fly, accrue flight hours and fill out your logbook.

Details on the FR-A are found in the Aircrew Flight Review & Rating Checkride Procedures Supplement which is available in the Pilot Library. Also provided is an introductory guide to flying the FR-A, and even comprehensive example videos by professional pilots. A quick-link to that guide to the FR-A and to a guide for your first flight is also provided in your Flight Room.


I have read and understand all of the above.

I have read and agree with all elements of the UVA Privacy Policy.

I have read and agree to be bound by all UVA regulations, and wish to proceed with my application.